Case Study Managing a Systems Development Project

Elizabeth A. Humphrey Dr. Tim Brueggemann MBA54001OL November 11, 2012 Managing a Systems Development Project at consumer and Industrial Products, Inc. business office Consumer and Industrial Products, Inc manufacture a variety of different products for individuals and businesses. Due to powerless accounts payable transcription, Consumer and Industrial Products, Inc started a late project c bothed Payables Audit Systems (PAS). The form of beginning this new project was taken very seriously. Roles were assigned and defined. Ted Anderson was the film director of the project.Peter Shaw was assigned the responsibility of ingestionr project manager. The user project manager was responsible for making indis ordainable that the system meets the user departments business consumes and that the system is completed on time. (DeHayes, et al) Linda Watkins was given the art of universe the project director, whose main responsibility was to manage the IS people on the project. (DeHa yes, et al) Harry Carter was assigned the job of IS supervisor. The IS supervisor was responsible for integrating all projects in the disbursements area and for allocating IS people to these projects. (DeHayes, et al) A steering group was withal appointed and chaired by Ted Anderson. The role of the steering group was to approve budgets, nonice the business direction of the project, and make any necessary decisions. (DeHayes, et al. )Communication was a very essential part of this project. Therefore, everyone who was chosen to work on the PAS project had to stick thoroughly communication skills. Consumer and Industrial Products, Inc had been using the CIMS (Computerized Invoice Matching System) system.This system would essentially match invoices to purchase governs generated by the computer. Those invoices would then be give if everything matched. If one minute detail didnt match, the invoice would not be paid delaying may accounts payable for an panoptic period of time of time. This system was not good for Consumer and Industrial Products, Inc and it was not good for the vendors. Due to the CIMS system existence archaic and not confluence the needs of Consumer and Industrial Products, Inc, the project commissioning recommended developing a new system.The objects of the Detailed Study Report was to drop-off the cost of treat vouchers, reduce the number of staff needed for addressing vouchers, reduce the amount of time it takes to pay out the vouchers, and support taxonomic integration with transportation/logistics, purchasing, and accounts payable to better facilitate changes due to shifts in business procedures. (DeHayes, et al) When beginning the Drafts Requirements Study, Linda Watkins was concerned with so many systems dependent on each other being changed at the same time.When she voiced her concerns, she was basically t grey-headed the show entrust go on. The last step was for the outline corporeal design group to take a look at the new system and get it set up. The original idea was for the PAS system to use the mainframe, but then an option of using a LAN was introduced. employ a LAN did cost quite a bit to a spaciouser extent than was budgeted. Just as the physical design report was being completed, Linda Watkins was in a car accident, leaving her with sever injuries and out of work for an extended amount of time. Ted Anderson was worried.Linda Watkins was the best manager he had and he wasnt sure where to go from here. He asked his secretary to set up a meeting with IS Director Charles Bunke for first thing the next morning. He needed a visualize. Target Consumer and Industrial Products, Inc is currently working on replacing their old CIMS system with the PAS system. Linda Watkins, the project director, was in a car accident and will not be able to perish to work for an extended period of time. Ted Anderson, the executive sponsor is concerned and doesnt quite know where to go from here. Many hours have been put into researching this new system.It is on the edge of being adopted by the ships company and is now in danger of move behind in the adoption process due to Linda Watkins car accident. Everyone bear on in this project has taken great strides to do their research to discipline this is the right system for Consumer and Industrial Products, Inc. This company has done a great job with strategic planning. With all the great planning of this project, it doesnt erupt risks were taken into consideration. When working on and planning a project, a good approach is to consistently include risk communication in the tasks you guide out.If you have a team meeting, make project risks part of the scorn agenda (and not the final item on the list ). (Jutte) Where was the plan B for this project? Proposal It appears Consumer and Industrial, Inc needs the PAS system in order to process accounts payable more effectively and efficiently. It appears it will save the company money, as well as keep the vendors happy. Now that Linda Watkins has been injured and cannot return to work for an extended period of time, Ted Anderson will need to visit with Charles Bunke to have it away up with another plan to keep this project moving.Ted and Charles will need to meet with the other project managers to determine where to go from here. If the lines of communication stay put open and they continue to work as a team, they will convey up with a solution to keep the project from being put on the back burner. As stated in the article 8 Steps to Implementing Successful Organizational Change, Once a change is planned, it is important to have good communication about the rollout and implementation of the change. A timeline should be made for the implementation and should make changes in the order that affect the process and the employees who manage the process.An effective timeline will allow for all new equipment, supplies or training to take place before fully implemented. Impleme nting without a synthetical order can create frustration for those responsible for the work process. kit and boodle Cited DeHayes, Daniel W. , et al. Managing Information Technology. Pearson, 2012. Print. 8 Steps to Implementing Successful Organizational Change. http//thethrivingsmallbusiness. com/articles/8-steps-to-implementing-successful-organizational-change/ retrieved from web 10/19/2012